Schedule of Operations
Schedule of Online Operations
The online operations of Tankobonbon are handled alone by the store owner. With limited time, operations are scheduled accordingly.
Online operation times are: 1pm to 5pm
✔ means it will be done that day
~ means none or minimal amount
Blank means it will not be done that day
| Tasks | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday | Sunday | Any day |
| Database | ||||||||
| Adding new books | ✔ | |||||||
| Updating covers | ✔ | |||||||
| Updating "Unreleased" tags (scheduled automation) | ✔ | |||||||
| Updating release dates & prices | ✔ | |||||||
| Completing metafields | ✔ | |||||||
| Support | ||||||||
| Acknowledging receipts sent on /pay | ✔ | ✔ | ✔ | ✔ | ✔ | |||
| Updating Tingi orders and balance | ✔ | |||||||
| Chat response | ✔ | ✔ | ~ | ✔ | ✔ | |||
| Email response | ✔ | ✔ | ~ | ✔ | ✔ | |||
| Clearing inquries from Support Form | ✔ | ✔ | ~ | ✔ | ✔ | |||
| Approving lounge reservations | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | |
| Dispatch & Orders | ||||||||
| Removing unnecessary order tags | ✔ | |||||||
| Sending final invoice on overdue orders | ✔ | |||||||
| Booking orders if users replied "Proceed" | ✔ | ✔ | ✔ | |||||
| Marking delivered COD orders as Paid | ✔ | ✔ | ||||||
| Purchasing | ||||||||
| Confirming pre-orders | ✔ | |||||||
| Purchasing pre-orders | ✔ (biweekly) | |||||||
| Marking pre-orders as Processing | ✔ | |||||||
| Invoicing pre-orders | ✔ | |||||||
| Confirming backorders & sending emails if Proceed or not | ✔ | |||||||
| Acknowledging backorders | ✔ | |||||||
| Purchasing backorders | ✔ | |||||||
| Marking backorders as Processing | ✔ | |||||||
| Invoicing backorders | ✔ | |||||||
| Emailing stock checks | ✔ | |||||||
| Updating front-end Incoming tag | ✔ | |||||||
| Updating backend Incoming table | ✔ | |||||||
| Marketing | ||||||||
| Scheduling posts | 2nd day of the month | |||||||
| Posting new arrivals | ✔ | |||||||
| Posting on-the-day releases (scheduled post) | ✔ | |||||||
| Posting pre-order spotlights (scheduled post) | ✔ |
Schedule of Physical Operations
The physical operations of Tankobonbon are handled by the store owner's parents.
Physical operation times are: 1pm to 8pm
✔ means it will be done that day
~ means none or minimal amount
Blank means it will not be done that day
* Unless we're closed due to convention/vacation
** Quiet refers to a day where chatter is kept to a minimum volume inside the lounge for others to focus on reading, otherwise, days are Regular
| Tasks | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday | Sunday | Any day |
| Opening* | ||||||||
| Bookstore | 1-8pm | 1-8pm | 1-8pm | 1-8pm | 1-8pm | 9am-8pm | 9am-8pm | |
| Lounge (Regular**) | 1-8pm | 1-8pm | 1-8pm | 1-8pm | 10am-8pm | 10am-8pm | ||
| Lounge (Quiet**) | 1-8pm | |||||||
| Dispatch | ||||||||
| Sending Dispatch emails for shippable orders | ✔ | ✔ | ✔ | |||||
| Packing booked orders | ✔ | ✔ | ✔ | ✔ | ||||
| Organizing returns | ✔ | |||||||
| Purchasing | ||||||||
| Arranging new arrivals | ✔ | |||||||
| Lounge restocks | ✔ | |||||||
| Inventory | ||||||||
| Shelf reading | ✔ | |||||||
| On-hand inventory recount | ✔ | |||||||
| Backorder & pick-up inventory recount | ✔ | |||||||
| Sticker & stationery inventory recount | ✔ | |||||||
| Lounge product inventory recount | ✔ | |||||||
| Bookstore material recount | 15th day of the month | |||||||
| Lounge material recount | 16th day of the month | |||||||
| Marketing | ||||||||
| Updating store advertising (paper) | 1st day of the month | |||||||
| Updating store advertising (digital) | 2nd day of the month |